How I Use Technology to Simplify My Work (and Life)

If there’s one thing I’ve learned from leading multiple businesses, it’s this — complexity kills momentum.
The more steps you add, the slower things move. Over the years, I’ve become obsessed with using technology not to impress, but to simplify.

At ezJustice, we’ve seen how a single automation can save courts hundreds of hours each month. I’ve taken that same principle and applied it to my personal workflow. Whether you’re running a business or managing a small team, here’s how I use technology to stay clear, consistent, and calm.

1. Centralize Everything
The first step is to kill scattered tools. I use HubSpot as my hub — CRM, email, tasks, even notes. Everything ties back to a single system, which keeps me from chasing data across ten platforms.

2. Automate Repetition
If I do the same task more than twice, I ask, “Can this be automated?”
For instance, when someone books a call, HubSpot automatically sends prep questions, syncs my calendar, and updates my task list. What used to take 15 minutes now takes zero.

3. Use Dashboards to Stay Grounded
Every Monday, I check one dashboard — sales metrics, marketing engagement, and project health. No digging, no spreadsheets, just a single snapshot of the truth.

4. Protect Focus with Simple Tech Rules
I don’t let notifications run my day. My phone stays on “Do Not Disturb” 80% of the time, and Slack has quiet hours. The goal isn’t to respond fast — it’s to think clearly.

Final Thought:
Technology is powerful, but only when used with intention. You don’t need more tools; you need more focus. The best tech setup is the one that disappears into the background and lets you do your best work.